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Ketch and Okta

Discover which applications an organization actually uses, by reading the same registry Okta already maintains for identity and access management.

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Okta Integration Documentation

Okta

About Okta

Okta provides secure authentication, authorization, and lifecycle management across an organization's applications and devices. Because so many applications connect through Okta for single sign-on, its own application registry is a reliable source for finding systems a privacy program hasn't formally mapped, including tools adopted outside a normal procurement process.

Ketch connects to Okta to read that registry directly.

Capabilities

How Ketch works with Okta

The Ketch Okta integration covers System Discovery.

Discovery

Scans Okta for personal data using the connected credentials. Connection requires an Okta API Token generated by a user with either the Read-only Administrator role, or a custom role including the "View applications and their details" permission, along with the organization's Okta domain. Once connected, Ketch automatically scans for systems connected through Okta and surfaces them as newly found systems on the Ketch Systems home screen.

With Ketch, teams can

  • Discover applications connected through Okta, including systems a privacy program might not have manually mapped
  • Connect with a read-only or narrowly scoped custom role, rather than broader administrative access
  • Automatically surface newly discovered systems for review, rather than a one-time manual scan

The gap

The problem this integration solves

Shadow IT, applications adopted without going through a formal procurement or privacy review, is one of the hardest gaps for a privacy program to close through manual effort alone:

01. Manually maintaining a list of every application in use doesn't scale and misses tools adopted without a formal review

02. An identity provider like Okta already has a reliable record of connected applications, and not using that record means duplicating work Okta has effectively already done

03. Broad administrative access for a discovery tool creates unnecessary security exposure compared to a read-only or narrowly scoped role

Ketch resolves this by reading Okta's own application registry directly, using a read-only or precisely scoped custom role rather than broad administrative access.

Why Ketch

Why teams choose Ketch for Okta privacy compliance

Permissioning infrastructure that governs Okta the same way it governs every other system in your stack — not a one-off connector bolted onto a banner.

  • Closes shadow IT gaps automatically

    Applications connected through Okta for SSO get surfaced as new systems without a manual audit finding them first.

  • Minimal required access

    A Read-only Administrator role or a narrowly scoped custom permission is sufficient; no broader administrative access is required.

  • Backed by enforcement precedent

    Regulators increasingly expect businesses to prove technical enforcement, not just describe it on paper, the same underlying expectation that applies to knowing which systems actually process personal data across an organization.

Questions about the Okta integration

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Expert insights for teams connecting Okta

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